Procurement Agent
Overview of the Position:
This position is located in the District Court headquarters office in St.
Louis, MO.
The Procurement Specialist performs in a consolidated administrative services department providing support to the District Court Clerk's Office, Chambers, Probation and Pretrial Services.
This position reports to the Administrative Services Manager.
Duties include ensuring the court is supplied with the materials, furnishings, equipment, and services to function optimally.
The incumbent assists in performing administrative and technical work related to procurement and day-to-day building management issues.
The Procurement Specialist ensures compliance with appropriate guidelines, policies, and approved internal controls.
This position is located in the District Court headquarters office in St.
Louis, MO.
The Procurement Specialist performs in a consolidated administrative services department providing support to the District Court Clerk's Office, Chambers, Probation and Pretrial Services.
This position reports to the Administrative Services Manager.
Duties include ensuring the court is supplied with the materials, furnishings, equipment, and services to function optimally.
The incumbent assists in performing administrative and technical work related to procurement and day-to-day building management issues.
The Procurement Specialist ensures compliance with appropriate guidelines, policies, and approved internal controls.
Qualification Qualifications must be met at the time of application.
The successful candidate must possess the following:
Bachelor's degree in business or other related field strongly preferred or equivalent experienceOne to three years Procurement or Purchasing experience required.
Prior experience purchasing automation equipment strongly preferred.
Consistent, high quality past job performance demonstrating sound ethics and judgment.
An attendance record that indicates reliability and commitment.
Excellent verbal and written communication skills (grammar, spelling, punctuation, etc.
)Excellent organizational skills and detail oriented.
Ability to take initiative, manage multiple tasks, respond to requests on short notice and meet deadlines.
Ability to be tactful and work cooperatively with others, including judicial officers, the bar, the public and colleagues.
Ability to maintain confidentiality.
Strong sense of personal and professional integrity.
Proficient in the use of Microsoft Excel and Word, in conducting internet searches, in the use of computer file structure and other computer applications.
Proficient in developing spreadsheets.
To qualify for the CL 24 a minimum of one year specialized experience equivalent to work at the CL23.
To qualify for the CL25 a minimum of one year of specialized experience equivalent to work in a CL24 level is required.
To qualify for the CL26 a minimum of one year of specialized experience equivalent to work in a CL25 level is required.
Specialized experience is defined as progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of automated software and keyboarding for word processing, data entry and report generation.
Background Investigation Requirements:
This is a High Sensitive position within the Judiciary.
Employment will be considered provisional pending successful completion of an OPM background investigation and credit check and a favorable suitability determination.
Investigative updates are required every five years.
A social media inquiry may also be a condition of employment.
General Experience Summary of Representative Duties and
Responsibilities:
Evaluates requests for goods and services, ranging from general office equipment, automation equipment, software, and supplies, ensuring they are allowable under limitations, restrictions, and policies.
Fills requests from inventory if possible.
Prepares purchase orders at reorder levels and from requests received from unit personnel, including automation supplies as requested.
Verify that accounts have funds available for items being purchased.
Prepare spreadsheets and maintain databases to track certain expenditures.
Issues purchase orders for each of the court units within contracting limits.
Creates purchasing documentation for other contractual needs of the court, including but not limited to interpreters, treatment services, utilities, etc.
Assists Procurement Administrator with installation and/or removal of furniture and furnishings.
Checks deliveries and packing slips against purchase orders for type, quantity, and condition.
This includes occasional unboxing and assembly of small items.
Routes supplies to requestor or inventory, as required.
Review, evaluate, and verify accuracy of invoices and forward for payment.
Oversees maintenance service or repairs on copiers, postage meters, furniture and other court equipment, as needed.
Back up for the Mail Clerk as needed.
Assists with coordination and setup of special events.
Periodically responsible for research, organization, and implementation of small projects.
Frequent lifting of boxes, small furniture or equipment is required, possibly up to 30 lbs.
Work is performed in an office setting.
Other duties as assigned, and some travel may be required.
Judiciary employees serve under excepted appointments (not civil service).
Excepted appointments are at will and can be terminated with or without cause.
11 Paid holidays Health Insurance Benefits (variety of plans)13 Sick days per year accrued Life Insurance13 Paid Vacation days for less than 3 years of service Long Term Care Insurance 20 Paid Vacation days for 3 to 15 years of service Flexible Benefits26 paid Vacation days 15 or more years of service Federal Employee Retirement PlanFamily Medical Leave Act Provisions Thrift Savings Plan with Investment Options Position is subject to mandatory Electronic Funds Transfer participation for net pay.
How To Apply Applicants must be U.
S.
citizens or eligible to work in the U.
S.
Appointment is contingent upon providing proof of U.
S.
citizenship or proof of authorization to work in the U.
S.
as required by the Immigration Reform and Control Act of 1986.
Applicants selected for interviews must travel at their own expense and relocation expenses will not be reimbursed.
Applicants may be asked to participate in proficiency tests.
Qualified persons are invited to submit:
a letter of application,completed application for judicial branch employment, form AO-78contact information for three professional referencesOnly candidates selected for an interview will be contacted.
The Court reserves the right to modify the conditions of this job announcement or to withdraw the announcement, any of which may occur without prior written or other notice.
In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Clerk of Court may elect to select a candidate from the applicants who responded to the original announcement without re-posting the position.
Employees are required to adhere to a Code of Ethics and Conduct, which is available to applicants for review upon request.
The federal Judiciary is an Equal Employment Opportunity employer.
#J-18808-Ljbffr Recommended Skills Administration Attention To Detail Automation Building Management Communication Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
This position is located in the District Court headquarters office in St.
Louis, MO.
The Procurement Specialist performs in a consolidated administrative services department providing support to the District Court Clerk's Office, Chambers, Probation and Pretrial Services.
This position reports to the Administrative Services Manager.
Duties include ensuring the court is supplied with the materials, furnishings, equipment, and services to function optimally.
The incumbent assists in performing administrative and technical work related to procurement and day-to-day building management issues.
The Procurement Specialist ensures compliance with appropriate guidelines, policies, and approved internal controls.
This position is located in the District Court headquarters office in St.
Louis, MO.
The Procurement Specialist performs in a consolidated administrative services department providing support to the District Court Clerk's Office, Chambers, Probation and Pretrial Services.
This position reports to the Administrative Services Manager.
Duties include ensuring the court is supplied with the materials, furnishings, equipment, and services to function optimally.
The incumbent assists in performing administrative and technical work related to procurement and day-to-day building management issues.
The Procurement Specialist ensures compliance with appropriate guidelines, policies, and approved internal controls.
Qualification Qualifications must be met at the time of application.
The successful candidate must possess the following:
Bachelor's degree in business or other related field strongly preferred or equivalent experienceOne to three years Procurement or Purchasing experience required.
Prior experience purchasing automation equipment strongly preferred.
Consistent, high quality past job performance demonstrating sound ethics and judgment.
An attendance record that indicates reliability and commitment.
Excellent verbal and written communication skills (grammar, spelling, punctuation, etc.
)Excellent organizational skills and detail oriented.
Ability to take initiative, manage multiple tasks, respond to requests on short notice and meet deadlines.
Ability to be tactful and work cooperatively with others, including judicial officers, the bar, the public and colleagues.
Ability to maintain confidentiality.
Strong sense of personal and professional integrity.
Proficient in the use of Microsoft Excel and Word, in conducting internet searches, in the use of computer file structure and other computer applications.
Proficient in developing spreadsheets.
To qualify for the CL 24 a minimum of one year specialized experience equivalent to work at the CL23.
To qualify for the CL25 a minimum of one year of specialized experience equivalent to work in a CL24 level is required.
To qualify for the CL26 a minimum of one year of specialized experience equivalent to work in a CL25 level is required.
Specialized experience is defined as progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of automated software and keyboarding for word processing, data entry and report generation.
Background Investigation Requirements:
This is a High Sensitive position within the Judiciary.
Employment will be considered provisional pending successful completion of an OPM background investigation and credit check and a favorable suitability determination.
Investigative updates are required every five years.
A social media inquiry may also be a condition of employment.
General Experience Summary of Representative Duties and
Responsibilities:
Evaluates requests for goods and services, ranging from general office equipment, automation equipment, software, and supplies, ensuring they are allowable under limitations, restrictions, and policies.
Fills requests from inventory if possible.
Prepares purchase orders at reorder levels and from requests received from unit personnel, including automation supplies as requested.
Verify that accounts have funds available for items being purchased.
Prepare spreadsheets and maintain databases to track certain expenditures.
Issues purchase orders for each of the court units within contracting limits.
Creates purchasing documentation for other contractual needs of the court, including but not limited to interpreters, treatment services, utilities, etc.
Assists Procurement Administrator with installation and/or removal of furniture and furnishings.
Checks deliveries and packing slips against purchase orders for type, quantity, and condition.
This includes occasional unboxing and assembly of small items.
Routes supplies to requestor or inventory, as required.
Review, evaluate, and verify accuracy of invoices and forward for payment.
Oversees maintenance service or repairs on copiers, postage meters, furniture and other court equipment, as needed.
Back up for the Mail Clerk as needed.
Assists with coordination and setup of special events.
Periodically responsible for research, organization, and implementation of small projects.
Frequent lifting of boxes, small furniture or equipment is required, possibly up to 30 lbs.
Work is performed in an office setting.
Other duties as assigned, and some travel may be required.
Judiciary employees serve under excepted appointments (not civil service).
Excepted appointments are at will and can be terminated with or without cause.
11 Paid holidays Health Insurance Benefits (variety of plans)13 Sick days per year accrued Life Insurance13 Paid Vacation days for less than 3 years of service Long Term Care Insurance 20 Paid Vacation days for 3 to 15 years of service Flexible Benefits26 paid Vacation days 15 or more years of service Federal Employee Retirement PlanFamily Medical Leave Act Provisions Thrift Savings Plan with Investment Options Position is subject to mandatory Electronic Funds Transfer participation for net pay.
How To Apply Applicants must be U.
S.
citizens or eligible to work in the U.
S.
Appointment is contingent upon providing proof of U.
S.
citizenship or proof of authorization to work in the U.
S.
as required by the Immigration Reform and Control Act of 1986.
Applicants selected for interviews must travel at their own expense and relocation expenses will not be reimbursed.
Applicants may be asked to participate in proficiency tests.
Qualified persons are invited to submit:
a letter of application,completed application for judicial branch employment, form AO-78contact information for three professional referencesOnly candidates selected for an interview will be contacted.
The Court reserves the right to modify the conditions of this job announcement or to withdraw the announcement, any of which may occur without prior written or other notice.
In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Clerk of Court may elect to select a candidate from the applicants who responded to the original announcement without re-posting the position.
Employees are required to adhere to a Code of Ethics and Conduct, which is available to applicants for review upon request.
The federal Judiciary is an Equal Employment Opportunity employer.
#J-18808-Ljbffr Recommended Skills Administration Attention To Detail Automation Building Management Communication Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
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