Administrative Support Specialist
NuCara Capacity Extension, an independent contractor of the Iowa Department of Health and Human Services NuCara Capacity Extension, an independent contractor of the Iowa Department of Health and Human Services Des Moines, IA Des Moines, IA Full-time Full-time From $47,008 a year From $47,008 a year Screening of resumes that include the required cover letters will begin March 1.
Job Type:
Full Time FLSA Status:
Non-Exempt Reports to:
Capacity Extension Section Supervisor PURPOSE OF POSITION The Administrative and Program Support Specialist assists in a variety of roles to extend the capacity of the Bureau of HIV, STI, and Hepatitis program staff.
The Specialist provides support in the form of planning, organizing, administrative support, and completing time-limited projects.
JOB DESCRIPTION SUMMARY The person in this position performs, organizes, and streamlines operational tasks.
They are responsible for handling logistical needs for multiple bureau activities related to event planning, creating communication materials, organizing and completing projects, and filling other needs as they arise.
They take immediate action when possible, and escalate when required.
ESSENTIAL DUTIES AND RESPONSIBILITIESTo be successful in this role, an individual must be able to perform each of the essential duties and responsibilities satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Become and remain familiar with the programs and services of the Bureau of HIV, STI, and Hepatitis.
Gain a working knowledge and ability to assist others in understanding both HHS and NuCara policies related to travel, meal allowances, reimbursement, and other operational policies.
Handle meeting and event logistics such as researching venues, making reservations, coordinating travel expenses and reimbursements, and procuring supplies, food, and other materials.
Provide office management support for the East Village office location including handling building and equipment maintenance requests, office supply orders, conference room set up and scheduling, key and parking pass assignments, mail, and ensuring safety regulations are followed and cleanliness of facilities is maintained.
Provide administrative support for management team members and other staff as requested.
May include drafting communications, scheduling meetings, ordering supplies, conducting research, tracking expenses, mailing materials, taking meeting minutes, maintaining contact lists, etc.
Assist with the development of assigned forms, reports, slide decks, spreadsheets, brochures, and factsheets.
Coordinate assigned projects such as needs assessments, engagement surveys, planning process logistics, office moves, purchasing and distributing incentives, etc.
Provide technical assistance to staff, meeting/conference participants, and other key stakeholders.
Attend select team/committee meetings to seek input, receive new assignments, and give status updates.
Utilize project management tool to track and communicate tasks, and to coordinate with other staff.
Recommend process improvements to improve operational efficiency.
Complete other projects and duties, as assigned.
SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities.
QUALIFICATIONS We value lived experience as an important source of knowledge and expertise.
We seek to build and support a workforce that reflects and honors the rich diversity of the populations most impacted by the epidemics of HIV, STIs, and viral hepatitis.
By bringing forth the lived experiences, understandings, and strengths of our employees and the people we serve, we are better able to fulfill our mission to stop these intersecting epidemics and their root causes.
As such, we acknowledge there are multiple paths that could lead to success in this role and will consider any such combination of education and experience.
The knowledge, skills, and abilities below are representative of those preferred for this role.
PREFERRED EDUCATION and/or EXPERIENCE Possess strong organizational and project management skills.
Detail oriented with a high level of accuracy in work.
Excellent time management with the ability to prioritize tasks, meet deadlines, and attend to both small and large details in an efficient manner.
Ability to provide clear instructions and document processes for others to follow.
Strong writing skills needed to develop assigned communications materials.
Graphic design skills, a plus.
Familiarity with technology used for meetings and presentations.
Fluent in Microsoft Office, basic website maintenance, and G-Suite (google apps).
Able to work independently as well as collaboratively within a team.
Demonstrated customer service skills.
Good judgment and decision-making skills.
Basic data analysis skills.
Must possess a valid driver's license and a reliable automobile.
BENEFITS Full-time positions offer a competitive benefits package including health insurance, dental insurance, vision insurance, life insurance, 401k match, and a paid time off plan.
COMPANY INFORMATION NuCara Specialty Pharmacy Staffing Services, Capacity Building Extension Program, is an independent contractor of the Iowa Department of Health and Human Services with offices located in the Historic East Village of Des Moines, Iowa.
We provide public health staffing and programming with a focus on extending the capacity and agility of the Bureau of HIV, STI, and Hepatitis.
PHYSICAL DEMANDS The physical demands are representative of those found in a general office environment.
WORK ENVIRONMENT The work environment is representative of that found in a general office environment.
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20-25 pounds.
) Tasks may involve extended periods of time at a keyboard or workstation and in virtual meetings.
Job Type:
Full-time Pay:
From $47,008.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Vision insurance Schedule:
Monday to Friday People with a criminal record are encouraged to apply Ability to Commute:
Des Moines, IA 50309 (Required) Work Location:
In person Become and remain familiar with the programs and services of the Bureau of HIV, STI, and Hepatitis.
Gain a working knowledge and ability to assist others in understanding both HHS and NuCara policies related to travel, meal allowances, reimbursement, and other operational policies.
Handle meeting and event logistics such as researching venues, making reservations, coordinating travel expenses and reimbursements, and procuring supplies, food, and other materials.
Provide office management support for the East Village office location including handling building and equipment maintenance requests, office supply orders, conference room set up and scheduling, key and parking pass assignments, mail, and ensuring safety regulations are followed and cleanliness of facilities is maintained.
Provide administrative support for management team members and other staff as requested.
May include drafting communications, scheduling meetings, ordering supplies, conducting research, tracking expenses, mailing materials, taking meeting minutes, maintaining contact lists, etc.
Assist with the development of assigned forms, reports, slide decks, spreadsheets, brochures, and factsheets.
Coordinate assigned projects such as needs assessments, engagement surveys, planning process logistics, office moves, purchasing and distributing incentives, etc.
Provide technical assistance to staff, meeting/conference participants, and other key stakeholders.
Attend select team/committee meetings to seek input, receive new assignments, and give status updates.
Utilize project management tool to track and communicate tasks, and to coordinate with other staff.
Recommend process improvements to improve operational efficiency.
Complete other projects and duties, as assigned.
Possess strong organizational and project management skills.
Detail oriented with a high level of accuracy in work.
Excellent time management with the ability to prioritize tasks, meet deadlines, and attend to both small and large details in an efficient manner.
Ability to provide clear instructions and document processes for others to follow.
Strong writing skills needed to develop assigned communications materials.
Graphic design skills, a plus.
Familiarity with technology used for meetings and presentations.
Fluent in Microsoft Office, basic website maintenance, and G-Suite (google apps).
Able to work independently as well as collaboratively within a team.
Demonstrated customer service skills.
Good judgment and decision-making skills.
Basic data analysis skills.
Must possess a valid driver's license and a reliable automobile.
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Vision insurance Monday to Friday Des Moines, IA 50309 (Required).
Estimated Salary: $20 to $28 per hour based on qualifications.
Job Type:
Full Time FLSA Status:
Non-Exempt Reports to:
Capacity Extension Section Supervisor PURPOSE OF POSITION The Administrative and Program Support Specialist assists in a variety of roles to extend the capacity of the Bureau of HIV, STI, and Hepatitis program staff.
The Specialist provides support in the form of planning, organizing, administrative support, and completing time-limited projects.
JOB DESCRIPTION SUMMARY The person in this position performs, organizes, and streamlines operational tasks.
They are responsible for handling logistical needs for multiple bureau activities related to event planning, creating communication materials, organizing and completing projects, and filling other needs as they arise.
They take immediate action when possible, and escalate when required.
ESSENTIAL DUTIES AND RESPONSIBILITIESTo be successful in this role, an individual must be able to perform each of the essential duties and responsibilities satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Become and remain familiar with the programs and services of the Bureau of HIV, STI, and Hepatitis.
Gain a working knowledge and ability to assist others in understanding both HHS and NuCara policies related to travel, meal allowances, reimbursement, and other operational policies.
Handle meeting and event logistics such as researching venues, making reservations, coordinating travel expenses and reimbursements, and procuring supplies, food, and other materials.
Provide office management support for the East Village office location including handling building and equipment maintenance requests, office supply orders, conference room set up and scheduling, key and parking pass assignments, mail, and ensuring safety regulations are followed and cleanliness of facilities is maintained.
Provide administrative support for management team members and other staff as requested.
May include drafting communications, scheduling meetings, ordering supplies, conducting research, tracking expenses, mailing materials, taking meeting minutes, maintaining contact lists, etc.
Assist with the development of assigned forms, reports, slide decks, spreadsheets, brochures, and factsheets.
Coordinate assigned projects such as needs assessments, engagement surveys, planning process logistics, office moves, purchasing and distributing incentives, etc.
Provide technical assistance to staff, meeting/conference participants, and other key stakeholders.
Attend select team/committee meetings to seek input, receive new assignments, and give status updates.
Utilize project management tool to track and communicate tasks, and to coordinate with other staff.
Recommend process improvements to improve operational efficiency.
Complete other projects and duties, as assigned.
SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities.
QUALIFICATIONS We value lived experience as an important source of knowledge and expertise.
We seek to build and support a workforce that reflects and honors the rich diversity of the populations most impacted by the epidemics of HIV, STIs, and viral hepatitis.
By bringing forth the lived experiences, understandings, and strengths of our employees and the people we serve, we are better able to fulfill our mission to stop these intersecting epidemics and their root causes.
As such, we acknowledge there are multiple paths that could lead to success in this role and will consider any such combination of education and experience.
The knowledge, skills, and abilities below are representative of those preferred for this role.
PREFERRED EDUCATION and/or EXPERIENCE Possess strong organizational and project management skills.
Detail oriented with a high level of accuracy in work.
Excellent time management with the ability to prioritize tasks, meet deadlines, and attend to both small and large details in an efficient manner.
Ability to provide clear instructions and document processes for others to follow.
Strong writing skills needed to develop assigned communications materials.
Graphic design skills, a plus.
Familiarity with technology used for meetings and presentations.
Fluent in Microsoft Office, basic website maintenance, and G-Suite (google apps).
Able to work independently as well as collaboratively within a team.
Demonstrated customer service skills.
Good judgment and decision-making skills.
Basic data analysis skills.
Must possess a valid driver's license and a reliable automobile.
BENEFITS Full-time positions offer a competitive benefits package including health insurance, dental insurance, vision insurance, life insurance, 401k match, and a paid time off plan.
COMPANY INFORMATION NuCara Specialty Pharmacy Staffing Services, Capacity Building Extension Program, is an independent contractor of the Iowa Department of Health and Human Services with offices located in the Historic East Village of Des Moines, Iowa.
We provide public health staffing and programming with a focus on extending the capacity and agility of the Bureau of HIV, STI, and Hepatitis.
PHYSICAL DEMANDS The physical demands are representative of those found in a general office environment.
WORK ENVIRONMENT The work environment is representative of that found in a general office environment.
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20-25 pounds.
) Tasks may involve extended periods of time at a keyboard or workstation and in virtual meetings.
Job Type:
Full-time Pay:
From $47,008.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Vision insurance Schedule:
Monday to Friday People with a criminal record are encouraged to apply Ability to Commute:
Des Moines, IA 50309 (Required) Work Location:
In person Become and remain familiar with the programs and services of the Bureau of HIV, STI, and Hepatitis.
Gain a working knowledge and ability to assist others in understanding both HHS and NuCara policies related to travel, meal allowances, reimbursement, and other operational policies.
Handle meeting and event logistics such as researching venues, making reservations, coordinating travel expenses and reimbursements, and procuring supplies, food, and other materials.
Provide office management support for the East Village office location including handling building and equipment maintenance requests, office supply orders, conference room set up and scheduling, key and parking pass assignments, mail, and ensuring safety regulations are followed and cleanliness of facilities is maintained.
Provide administrative support for management team members and other staff as requested.
May include drafting communications, scheduling meetings, ordering supplies, conducting research, tracking expenses, mailing materials, taking meeting minutes, maintaining contact lists, etc.
Assist with the development of assigned forms, reports, slide decks, spreadsheets, brochures, and factsheets.
Coordinate assigned projects such as needs assessments, engagement surveys, planning process logistics, office moves, purchasing and distributing incentives, etc.
Provide technical assistance to staff, meeting/conference participants, and other key stakeholders.
Attend select team/committee meetings to seek input, receive new assignments, and give status updates.
Utilize project management tool to track and communicate tasks, and to coordinate with other staff.
Recommend process improvements to improve operational efficiency.
Complete other projects and duties, as assigned.
Possess strong organizational and project management skills.
Detail oriented with a high level of accuracy in work.
Excellent time management with the ability to prioritize tasks, meet deadlines, and attend to both small and large details in an efficient manner.
Ability to provide clear instructions and document processes for others to follow.
Strong writing skills needed to develop assigned communications materials.
Graphic design skills, a plus.
Familiarity with technology used for meetings and presentations.
Fluent in Microsoft Office, basic website maintenance, and G-Suite (google apps).
Able to work independently as well as collaboratively within a team.
Demonstrated customer service skills.
Good judgment and decision-making skills.
Basic data analysis skills.
Must possess a valid driver's license and a reliable automobile.
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Vision insurance Monday to Friday Des Moines, IA 50309 (Required).
Estimated Salary: $20 to $28 per hour based on qualifications.
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